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Compliance

Made Easy.

Compliance Can Be Tough

Operating in sensitive or heavily regulated industries is already tough enough. Oftentimes manufacturers—because the components they produce end up in the supply chains for products that are restricted or tightly controlled—find themselves subject to a compliance standard they didn’t even know existed.

Whatever the compliance standard, almost all of those that are most notable require companies like yours to put into place systems that track who had physical and digital access to your facility or network. This is where LobbyFox can help.

Because your LobbyFox kiosk maintains a permanent log of who visited your facility, who they were there to see, and precisely what times they arrived and left, using the LobbyFox visitor management system can enormously improve your adherence to your unique compliance requirements. Here are just a few of the things LobbyFox records to help you maintain compliance:

Visitor profiles log a detailed time & date stamped quiz and video info to the visit.

The purpose of this is to document which dates a visitor was presented a video/quiz. Even if that video/quiz is deleted, the version they were served at the time of check-in will be viewable via link as well as the answers the visitor input.




The way a visitor checked out is documented and attached to the check-out in the visitors’ profile. For example, if they checked out via kiosk, text to checkout, text reply at auto checkout, auto checkout or employee checkout.

The purpose of this is to reduce the margin of error down to the smallest possible time frame for audit/contract tracing should a visitor not check-out.

LobbyFox showing visitor report information.

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It's Better To Over-Do It

Compliance paperwork.
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In business there are often opportunities to cut corners and gain an advantage. Using cheaper inputs, extending your shifts, or perhaps even taking a bit looser of an approach to safety standards so your team can get more done. As compliance experts, we can tell you that the latter of those options can really come back to bite you.

Nobody likes compliance, excessive regulation, or inspections, but these things are a fact of life for manufacturers in the 21st century. That’s why we’ve built LobbyFox from the ground up to help you “over-do it” when it comes to your responsibilities regarding compliance.

The time for half measures is not when you’re trying to comply with the law; let LobbyFox help you go above and beyond your compliance requirements.

Rinse & Repeat

When it comes to compliance, members of management often don’t feel comfortable that they’re getting it “right” until they never have to think about it at all. When you have in place a self-reinforcing system or workflow that ensures you’re incapable of being out of compliance, that’s when you’ve truly conquered your compliance responsibilities once and for all. The problem? That’s way easier said than done. The solution? There’s all sorts of regulatory regimes that manufacturers need to adhere to, and lucky for you, LobbyFox can help you with all of them. Set up your kiosk, flip the switch, and let LobbyFox start logging visitor records for you.

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Laptop user managing LobbyFox information

Robust Visitor Records = Compliance Peace of Mind

Robust Visitor Records = Compliance Peace of Mind

LobbyFox logs all visitor information and activity to their profile. Download signed documents, view responses to questionnaires, validate visitor orientation requirements, document important visitor information and more.  Generate and export reports for audits and contract tracing. Storage is unlimited and your data is secured by XYZ. 

Visitor Profile Includes:

  • Name
  • Email
  • Mobile number
  • Answer to all quizzes, questionnaires, & health screenings
  • Company
  • Notes
  • Date/Time of all check-ins
  • date/time & manner of all check-outs
  • Date/time stamped signed user agreement
  • Host Name
  • Which entrance was used
  • visitor type
  • photo
  • Pre-registration information

More Benefits

Frequently Asked Questions

How does LobbyFox work?

Is this system compliant with various regulations?

What if my company already has a visitor management system?

What if my company doesn’t have a visitor orientation process yet?

How hard is the system to setup?

How does LobbyFox work?

The LobbyFox check-in kiosk couldn’t be easier to use. When a visitor arrives at your facility, the kiosk instructs them to check in by using the touchscreen. LobbyFox asks them who they are, who they’re with, who they’re there to see, and what the nature of their visit is. At that point, a name badge is automatically printed for the guest, and their host (the employee they’re there to see) is notified via email, text, or both that they have a visitor in the lobby.

Is this system compliant with various regulations?

LobbyFox can keep you in compliance with a ton of those pesky government regulations, like C-TPAT, ITAR, FISMA, and more, just see our “Compliance” webpage for details.

What if my company already has a visitor management system?

Often, we find that when someone says they’re already using a visitor management system, it’s nothing more than a paper sign-in sheet and phone directory taped to the wall. This kind of antiquated approach is rife with issues regarding the protection of the anonymity of your guests, is prone to records being disorganized or even lost entirely, and results in a huge amount of wasted time when your front desk staff has to call visitors’ hosts all day, every day to notify them that they have a guest. Even if you’re already using a more robust, electronic solution, there’s a reason why so many businesses switch from these to LobbyFox. LobbyFox offers unparalleled flexibility, and tons of customizable options that you just won’t find anywhere else.

What if my company doesn’t have a visitor orientation process yet?

Then let our team of visitor management experts put one together for you! We will work with you hand in hand to iron out exactly how your LobbyFox kiosk should function, and how your check-in process should be defined. Whether it’s setting up visitor questionnaires, identifying what types of visitors shouldn’t be allowed in, or adding legal documents to your check-in flow, we’re always here to help.

How hard is this system to set up?

The difference between LobbyFox and other visitor management systems available to you is that–here at LobbyFox–we take care of 100% of system configuration for you. All you have to do is plug in the kiosk, and we’ll handle the rest!

Live Demos are given daily.

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