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Reporting

Indefinite, Robust, Effortless.

Ditch the Logbooks

For decades (or, let’s be real, probably even centuries) facilities that have wanted to track who’s come and gone have used nothing more than paper sign-in sheets, often referred to as “logbooks.” On its surface, this may seem good enough, but this approach to visitor reporting is rife with issues.

For starters, anyone that visits your facility can plainly see anyone else that’s visited you, raising privacy concerns and threatening to divulge exactly which vendors you use or customers you have. In addition, the management and organization of paper records just inherently takes a lot of time for your staff, and the lost time dealing with them can have lasting impacts for years to come.

With LobbyFox, no-one can see who else has visited, but you have quick, easy access to detailed logs for every visitor throughout history.

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Paper logbook with names and times.

Robust Visit Information

In contrast to the inherent issues with logbooks, the LobbyFox visitor management system provides a number of key benefits for tracking visit information.

By capturing and recording pertinent visitor data into a cloud-based, digital database, LobbyFox tracks all the key data you need to ensure you meet your compliance requirements. By using LobbyFox, you’ll know each visitor’s name, company, and appearance, but beyond this, you’ll also know exactly when they checked in and checked out, the nature of their visit to your facility, who their host was, and whether they signed your visitor NDA (or other legal document).

Not enough? No worries.
Using LobbyFox’s quiz and questionnaire functionality, you can ask visitors unique questions to gather and track even more datapoints on your visits.

Visitor report screen showing check in times and other informationSchedule a Demo

Easily View Reports

Whether you need to compile monthly visitor reports for your board, track employee access, or produce a list of customers who have visited your facility, LobbyFox easily streamlines this process for you. With LobbyFox’s cloud based reporting database, you can retain an unlimited amount of visitor records for an indefinite amount of time. What’s more, LobbyFox offers a high level of security and privacy. Easily control exactly who has access to your visitor reports, which is a highly critical function, as the last thing you want is for your visitor data to fall into the wrong hands. If you’re still relying on logbooks for visitor reporting, it’s time to switch to LobbyFox!

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Reports viewable from computer

Robust Visitor Records = Compliance Peace of Mind

Robust Visitor Records = Compliance Peace of Mind

LobbyFox logs all visitor information and activity to their profile. Download signed documents, view responses to questionnaires, validate visitor orientation requirements, document important visitor information and more.  Generate and export reports for audits and contract tracing. Storage is unlimited and your data is secured by XYZ. 

Visitor Profile Includes:

  • Name
  • Email
  • Mobile number
  • Answer to all quizzes, questionnaires, & health screenings
  • Company
  • Notes
  • Date/Time of all check-ins
  • date/time & manner of all check-outs
  • Date/time stamped signed user agreement
  • Host Name
  • Which entrance was used
  • visitor type
  • photo
  • Pre-registration information

More Benefits

Frequently Asked Questions

How does LobbyFox work?

Is this system compliant with various regulations?

What if my company already has a visitor management system?

What if my company doesn’t have a visitor orientation process yet?

How hard is the system to setup?

How does LobbyFox work?

The LobbyFox check-in kiosk couldn’t be easier to use. When a visitor arrives at your facility, the kiosk instructs them to check in by using the touchscreen. LobbyFox asks them who they are, who they’re with, who they’re there to see, and what the nature of their visit is. At that point, a name badge is automatically printed for the guest, and their host (the employee they’re there to see) is notified via email, text, or both that they have a visitor in the lobby.

Is this system compliant with various regulations?

LobbyFox can keep you in compliance with a ton of those pesky government regulations, like C-TPAT, ITAR, FISMA, and more, just see our “Compliance” webpage for details.

What if my company already has a visitor management system?

Often, we find that when someone says they’re already using a visitor management system, it’s nothing more than a paper sign-in sheet and phone directory taped to the wall. This kind of antiquated approach is rife with issues regarding the protection of the anonymity of your guests, is prone to records being disorganized or even lost entirely, and results in a huge amount of wasted time when your front desk staff has to call visitors’ hosts all day, every day to notify them that they have a guest. Even if you’re already using a more robust, electronic solution, there’s a reason why so many businesses switch from these to LobbyFox. LobbyFox offers unparalleled flexibility, and tons of customizable options that you just won’t find anywhere else.

What if my company doesn’t have a visitor orientation process yet?

Then let our team of visitor management experts put one together for you! We will work with you hand in hand to iron out exactly how your LobbyFox kiosk should function, and how your check-in process should be defined. Whether it’s setting up visitor questionnaires, identifying what types of visitors shouldn’t be allowed in, or adding legal documents to your check-in flow, we’re always here to help.

How hard is this system to set up?

The difference between LobbyFox and other visitor management systems available to you is that–here at LobbyFox–we take care of 100% of system configuration for you. All you have to do is plug in the kiosk, and we’ll handle the rest!

Live Demos are given daily.

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