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Visitor Forms

Reinforce safety, compliance, comprehension and verify health with fully customizable visitor forms.

Streamline Compliance

Ensure legal compliance by collecting and logging visitor responses.

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Create Your Own

Collect information using forms for questionnaires, screenings or quizzes.

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Different Quizzes for Different Visitors

Determine what information is relevant to a visitor.

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Auto Dismissal & Instant Notifications

Choose who to notify and what to do when a visitor fails a health screening or quiz.

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Streamline Compliance

Here at LobbyFox, we understand that compliance can be tedious. We built LobbyFox to relieve the burden on visitor management while adhering to regulations that require robust records and documentation. All information submitted by a visitor links to their own visitor profile. Generate and export reports that unequivocally prove:

1. Who was in your facility.
2. When they were there.
3. What they acknowledged upon entry.

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Create Your Own

LobbyFox quiz editing screen.

We know that every visitor has its own unique needs and LobbyFox allows you to serve and collect relevant information to each one. For example, If a contractor is visiting, quiz them to make sure they comprehended the information they were presented.

Your questions can be asked using images, multiple choice and essay formats. Present a health screening to every visitor entering your facility. Add a required pass/fail score and customize what happens if the visitor fails a quiz or health screening. Collect a trailer and invoice number from a truck driver making a delivery using a questionnaire form.

The best part? LobbyFox forms are fully customizable, and can be as short or as lengthy as you deem fit and there’s no limit to the number of them you can create

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Different Quizzes for Different Visitors

Test visitors on the retention of the knowledge, policies, or protocols you introduced to them in the orientation process, and verify without a doubt that your guests understand what you’re conveying to them. Confirm with your visitors that they have not come into contact with anyone that would result in their presence being a health risk to your employees.

The forms your visitors submit are easily accessible from the current visitor dashboard and also attach to their visitor profile to be retrieved at any time.

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Auto Dismissal & Instant Notifications

User managing LobbyFox from a laptop.

LobbyFox logic allows you the flexibility to determine what happens when a visitor fails a quiz or health screening. You can choose to replay the orientation video and quiz the visitor again. A visitor can be automatically dismissed from your office with a discreet text message and further instructions. You can prevent the visitor from attempting to check-in again by customizing the cool down time between visits.

Instant notifications are sent to the visitor’s host and other employees when a visitor fails a quiz or health screening, offering your employees the security of not having to come in physical contact with that visitor. In the event of an incorrect check-in or mishap, notifications provide employees with the visitor contact information. You will always know what’s going on in the lobby with LobbyFox.

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Key Features

Notifications & Alerts

LobbyFox makes it easy to quickly communicate with visitors and hosts via text message or email.

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Visitor Orientation Videos

Don't waste your employees' time with repetitive visitor orientations, let LobbyFox do it for you!

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Custom Kiosk Branding

Use your own logo, color pallete, and font with a 100% customizable kiosk.

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Visitor Types

Notify different hosts in a variety of ways based on the type of visitor.

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Visitor Reporting & Logs

View visitor profiles, historical visitor records, and send texts to visitors while they're checked in.

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Quiz Your Visitors

Quiz your visitors about health or safety protocols before they step foot into your facility.

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Automatic Dismissal

Prevent unscheduled or unwanted visitors from checking in.

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Secure Platform

Keep your visitors, hosts, and network safe, secret, and secure.

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Ultimate User Control

Easily manage multiple kiosks or kiosk locations from a single account.

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Frequently Asked Questions

How does LobbyFox work?

How hard is this system to set up?

Can LobbyFox prevent the spread of COVID in my office?

What if my company doesn’t have a visitor orientation process yet?

How hard is the system to setup?

How does LobbyFox work?

The LobbyFox check-in kiosk couldn’t be easier to use. When a visitor arrives at your facility, the kiosk instructs them to check in by using the touchscreen. LobbyFox asks them who they are, who they’re with, who they’re there to see, and what the nature of their visit is. At that point, a name badge is automatically printed for the guest, and their host (the employee they’re there to see) is notified via email, text, or both that they have a visitor in the lobby.

How hard is this system to set up?

The difference between LobbyFox and other visitor management systems available to you is that–here at LobbyFox–we take care of 100% of system configuration for you. All you have to do is plug in the kiosk, and we’ll handle the rest!

Can LobbyFox prevent the spread of COVID in my office?

LobbyFox allows you to screen visitors based on anything, and many of our customers have implemented health screenings that ask visitors if they have been exposed to COVID-19. If a visitor answers yes, LobbyFox makes it easy to automatically deny this visitor entry to your office, and thereby can decrease the chance that a visitor transmits COVID-19 to your staff.

What if my company doesn’t have a visitor orientation process yet?

Then let our team of visitor management experts put one together for you! We will work with you hand in hand to iron out exactly how your LobbyFox kiosk should function, and how your check-in process should be defined. Whether it’s setting up visitor questionnaires, identifying what types of visitors shouldn’t be allowed in, or adding legal documents to your check-in flow, we’re always here to help.

How hard is this system to set up?

The difference between LobbyFox and other visitor management systems available to you is that–here at LobbyFox–we take care of 100% of system configuration for you. All you have to do is plug in the kiosk, and we’ll handle the rest!

Live Demos are given daily.

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