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Visitor Orientation

Take the employee out of visitor orientation.

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Orientations
Before Arrival

Streamline orientation further by having visitors complete it prior to their arrival.

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Orientations
Based on Visitor

Deliver different orientation experiences based on the type of visitor checking in.

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Show Orientation
Videos

Deliver orientation videos to inform visitors of your health & safety protocols.

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Orientations
Take Time

Save your employees' time by automating visitor orientation.

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Orientations Before Arrival

Using LobbyFox's unique "Pre-Registration" functionality, you can streamline visitor management even more by allowing your visitors to complete their check-in prior to their arrival, just like you'd do for a flight.

Using our Pre-Registration suite of features, you can also institute a much more robust orientation process, enabling you to serve length videos to visitors without clogging up your lobby.

Let your visitors "skip the line" and free your secretaries from the distraction of endlessly telling those coming in to your door to "use the kiosk!"

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Airport kiosk check in station.

Orientations Based on Visitor

Here at LobbyFox, we understand that “not all visits are created equal,” which is why we believe it’s so important to be able to customize the check-in experience each visitor gets.

For example, when a visiting executive checks in at your facility, you’ll want to dazzle them with an impressive orientation video discussing the facility’s production growth.

However, when a regular contractor checks in, your LobbyFox system will already be aware that you have an NDA on file for them, and they’ve already completed the safety orientation, thereby enabling them to skip the majority of the check-in process & get to work straightaway.

LobbyFox is guaranteed to save time for not only your employees, but also your visitors!

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Show Orientation Videos

Beyond NDAs, beyond acknowledgement of safety protocols, beyond instructions on how to access the facility, many of our customers leverage their LobbyFox system to serve orientation videos to new visitors.

We’ve found that this can be anything from a video about security practices for the prevention of IP theft, to videos about the company’s founding and evolution of product offerings.

Furthermore, you can even serve different orientation videos to different types of visitors, meaning contractors could get a safety brief, while visiting executives could hear about the types of products you manufacture.

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Orientations Take Time

Studies have shown that visitor orientation is one of the leading causes of lost productivity amongst employees in the HR or administrative departments.

Beyond just wasting time, giving orientations are boring, especially when your employees have to give the same spiel numerous times per day.

Whether it’s safety briefings, videos on your company’s history or the products you manufacture, or even just a description of how to use a key fob to access the facility, our customers have saved tens of thousands of hours of their employees’ time by letting LobbyFox do the orientations for them!

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Key Features

Notifications & Alerts

LobbyFox makes it easy to quickly communicate with visitors and hosts via text message or email.

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Visitor Orientation Videos

Don't waste your employees' time with repetitive visitor orientations, let LobbyFox do it for you!

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Custom Kiosk Branding

Use your own logo, color pallete, and font with a 100% customizable kiosk.

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Visitor Types

Notify different hosts in a variety of ways based on the type of visitor.

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Visitor Reporting & Logs

View visitor profiles, historical visitor records, and send texts to visitors while they're checked in.

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Quiz Your Visitors

Quiz your visitors about health or safety protocols before they step foot into your facility.

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Automatic Dismissal

Prevent unscheduled or unwanted visitors from checking in.

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Secure Platform

Keep your visitors, hosts, and network safe, secret, and secure.

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Ultimate User Control

Easily manage multiple kiosks or kiosk locations from a single account.

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Frequently Asked Questions

How does LobbyFox work?

How much does LobbyFox cost?

What if my company doesn’t have a visitor orientation process yet?

What if my company already has a visitor management system?

Does LobbyFox replace my receptionist?

How does LobbyFox work?

The LobbyFox check-in kiosk couldn’t be easier to use. When a visitor arrives at your facility, the kiosk instructs them to check in by using the touchscreen. LobbyFox asks them who they are, who they’re with, who they’re there to see, and what the nature of their visit is. At that point, a name badge is automatically printed for the guest, and their host (the employee they’re there to see) is notified via email, text, or both that they have a visitor in the lobby.

How much does LobbyFox cost?

LobbyFox starts at just $179.00 per month per kiosk, however, using LobbyFox actually saves you money. Studies have shown that visitor check-in and orientations are a leading cause for lost productivity among HR and administrative staff. By automating these processes with a LobbyFox kiosk, your employees can get back to the work that matters!

What if my company doesn’t have a visitor orientation process yet?

Then let our team of visitor management experts put one together for you! We will work with you hand in hand to iron out exactly how your LobbyFox kiosk should function, and how your check-in process should be defined. Whether it’s setting up visitor questionnaires, identifying what types of visitors shouldn’t be allowed in, or adding legal documents to your check-in flow, we’re always here to help.

What if my company already has a visitor management system?

Often, we find that when someone says they’re already using a visitor management system, it’s nothing more than a paper sign-in sheet and phone directory taped to the wall. This kind of antiquated approach is rife with issues regarding the protection of the anonymity of your guests, is prone to records being disorganized or even lost entirely, and results in a huge amount of wasted time when your front desk staff has to call visitors’ hosts all day, every day to notify them that they have a guest. Even if you’re already using a more robust, electronic solution, there’s a reason why so many businesses switch from these to LobbyFox. LobbyFox offers unparalleled flexibility, and tons of customizable options that you just won’t find anywhere else

Does LobbyFox replace my receptionist?

Here at LobbyFox, we don’t necessarily want our visitor management system to “replace” anyone. One of the key benefits of LobbyFox is that it allows your employees that are currently responsible for checking in visitors or conducting visitor orientations to focus on other, much more important tasks. Given how repetitive and menial these things can be, it’s only natural that you should use a kiosk to automate them!

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