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Visitor Reporting

What you need to know, when you need to know it.

Stay in
Compliance

Return historical visitor records indefinitely for legal purposes.

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Searchable & Exportable Reports

LobbyFox makes it easy to search and export visitor records.

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Mitigate Legal
Liability

Guarantee legal compliance by testing & recording visitor quiz answers.

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Unlimited & Indefinite
Storage

Never run out of storage with our unlimited data retention guarantee.

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Stay in Compliance

LobbyFox is built from the ground up with compliance in mind. Whatever regulatory authority you’re operating under, use of LobbyFox makes it easier than ever to satisfy your regulatory requirements as they pertain to:

Who was in your facility,
When they were there
What they acknowledged upon entry.

Let LobbyFox streamline your recordkeeping process!

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Managing LobbyFox records on a laptop.

Searchable & Exportable Reports

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Never lose your visitor logs again. LobbyFox makes it extremely easy to pull visitor reports on the fly.

Search by visitor, filter by date, and even view quiz results, signed NDAs, and company information right from the report.

Export your visitor logs as CSV, Excel, or PDF with the click of a button!

Mitigate Legal Liability

Most companies don’t have a robust system for maintaining records related to visitors’ acknowledgements and the unfortunate truth is that this lands hundreds of businesses in legal trouble every year.

What’s great about LobbyFox’s visitor reporting capabilities is that it gives you a quick and easy way to search for and produce not only the results of a visitor’s quiz or health and safety screening, but also any documents you required them to sign upon entry.

This critical feature has saved LobbyFox customers from countless frivolous lawsuits; let LobbyFox protect you too!

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Unlimited and Indefinite Storage

With LobbyFox, you don’t have to worry about exporting arcane reports on a regular basis for compliance reasons. You can easily lookup your check-ins going back years with our unlimited data retention guarantee.

To make matters even better, all of your visitor reporting data is stored in the cloud, meaning you don’t have to worry about the possibility of this data being lost!

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Robust Visitor Records = Compliance Peace of Mind

Compliance matters so our visitor records are robust.

LobbyFox logs all visitor information and activity to their profile. Download signed documents, view responses to questionnaires, validate visitor orientation requirements, document important visitor information and more.  Generate and export reports for audits and contract tracing. Storage is unlimited and your data is secured by XYZ. 

Visitor Profile Includes:

  • Name
  • Email
  • Mobile number
  • Answer to all quizzes, questionnaires, & health screenings
  • Company
  • Notes
  • Date/Time of all check-ins
  • date/time & manner of all check-outs
  • Date/time stamped signed user agreement
  • Host Name
  • Which entrance was used
  • visitor type
  • photo
  • Pre-registration information

Visitor Profile Features

Compliance matters so our visitor records are robust. LobbyFox logs all visitor information and activity to their profile. Download signed documents, view responses to questionnaires, validate visitor orientation requirements, document important visitor information and more. Generate and export reports for audits and contract tracing. Storage is unlimited and your data is secured by XYZ.

Macbook Laptop Displaying LobbyFox Interface

Key Features

Notifications & Alerts

LobbyFox makes it easy to quickly communicate with visitors and hosts via text message or email.

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Visitor Orientation Videos

Don't waste your employees' time with repetitive visitor orientations, let LobbyFox do it for you!

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Custom Kiosk Branding

Use your own logo, color pallete, and font with a 100% customizable kiosk.

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Visitor Types

Notify different hosts in a variety of ways based on the type of visitor.

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Visitor Reporting & Logs

View visitor profiles, historical visitor records, and send texts to visitors while they're checked in.

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Quiz Your Visitors

Quiz your visitors about health or safety protocols before they step foot into your facility.

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Automatic Dismissal

Prevent unscheduled or unwanted visitors from checking in.

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Secure Platform

Keep your visitors, hosts, and network safe, secret, and secure.

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Ultimate User Control

Easily manage multiple kiosks or kiosk locations from a single account.

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Frequently Asked Questions

How does LobbyFox work?

Is this system compliant with various regulations?

What if my company already has a visitor management system?

What if my company doesn’t have a visitor orientation process yet?

How hard is the system to setup?

How does LobbyFox work?

The LobbyFox check-in kiosk couldn’t be easier to use. When a visitor arrives at your facility, the kiosk instructs them to check in by using the touchscreen. LobbyFox asks them who they are, who they’re with, who they’re there to see, and what the nature of their visit is. At that point, a name badge is automatically printed for the guest, and their host (the employee they’re there to see) is notified via email, text, or both that they have a visitor in the lobby.

Is this system compliant with various regulations?

LobbyFox can keep you in compliance with a ton of those pesky government regulations, like C-TPAT, ITAR, FISMA, and more, just see our “Compliance” webpage for details.

What if my company already has a visitor management system?

Often, we find that when someone says they’re already using a visitor management system, it’s nothing more than a paper sign-in sheet and phone directory taped to the wall. This kind of antiquated approach is rife with issues regarding the protection of the anonymity of your guests, is prone to records being disorganized or even lost entirely, and results in a huge amount of wasted time when your front desk staff has to call visitors’ hosts all day, every day to notify them that they have a guest. Even if you’re already using a more robust, electronic solution, there’s a reason why so many businesses switch from these to LobbyFox. LobbyFox offers unparalleled flexibility, and tons of customizable options that you just won’t find anywhere else.

What if my company doesn’t have a visitor orientation process yet?

Then let our team of visitor management experts put one together for you! We will work with you hand in hand to iron out exactly how your LobbyFox kiosk should function, and how your check-in process should be defined. Whether it’s setting up visitor questionnaires, identifying what types of visitors shouldn’t be allowed in, or adding legal documents to your check-in flow, we’re always here to help.

How hard is this system to set up?

The difference between LobbyFox and other visitor management systems available to you is that–here at LobbyFox–we take care of 100% of system configuration for you. All you have to do is plug in the kiosk, and we’ll handle the rest!

Live Demos are given daily.

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