Having operated in the visitor management space for years now, our staff has come to learn that orientation is among the most wasteful responsibilities your employees have. But wait, when we say wasteful, what do we mean?
As an example, if you have a staff member in the HR department that has to conduct visitor orientations, say, eight times a day, and each of those orientations take ten minutes, that’s nearly an hour and a half of this employee’s day that’s wasted repeating the same task over and over, when it can easily be automated with LobbyFox. Eight, ten minute long orientations a day equates to almost thirty hours a month! Even if this employee just $15.00/hour, this is almost triple the cost of a LobbyFox subscription.
Don’t just take our word for it though, view our easy to use ROI calculator below and see for yourself how much you can save with LobbyFox!
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How much could you save with a LobbyFox check in kiosk? Calculate now and email the results.
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Common pushback that we get all the time is, “but my check-in process is actually really fast, how is LobbyFox supposed to be any faster than a visitor jotting their name down on a sign-in sheet?”
What these (eventual) customers failed to realize was that check-in is about more than just the visitor signing their name. LobbyFox streamlines and automates all the workflows associated with the check-in experience. Yes, the LobbyFox kiosks also asks visitors for their name, but it also prints them a name badge. Yes, LobbyFox kiosks also record check-in and check-out time, but it also notifies the visitor’s host upon their arrival.
So what does all this mean for you? By automating all of these processes, a staff member is no longer required to check in guests, allowing them to focus on other, much more important tasks.
There’s a great reason why businesses began shifting away from physical, paper records at the turn of the century: paper is messy. By digitizing invoices, policies, notices, payments, and price lists, staff could easily search for what they needed and eliminate all the wasted time they’d otherwise spend digging through filing cabinets. Why should sign-in sheets, which are unfortunately still used by so many companies, be any different?
Who’s in your facility right now? Who was in your facility on November 4th, two years ago? If you 1) have to visit a filing cabinet, or 2) can’t answer both of those questions at all, you need LobbyFox!
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LobbyFox logs all visitor information and activity to their profile. Download signed documents, view responses to questionnaires, validate visitor orientation requirements, document important visitor information and more. Generate and export reports for audits and contract tracing. Storage is unlimited and your data is secured by XYZ.
The LobbyFox check-in kiosk couldn’t be easier to use. When a visitor arrives at your facility, the kiosk instructs them to check in by using the touchscreen. LobbyFox asks them who they are, who they’re with, who they’re there to see, and what the nature of their visit is. At that point, a name badge is automatically printed for the guest, and their host (the employee they’re there to see) is notified via email, text, or both that they have a visitor in the lobby.
LobbyFox can keep you in compliance with a ton of those pesky government regulations, like C-TPAT, ITAR, FISMA, and more, just see our “Compliance” webpage for details.
Often, we find that when someone says they’re already using a visitor management system, it’s nothing more than a paper sign-in sheet and phone directory taped to the wall. This kind of antiquated approach is rife with issues regarding the protection of the anonymity of your guests, is prone to records being disorganized or even lost entirely, and results in a huge amount of wasted time when your front desk staff has to call visitors’ hosts all day, every day to notify them that they have a guest. Even if you’re already using a more robust, electronic solution, there’s a reason why so many businesses switch from these to LobbyFox. LobbyFox offers unparalleled flexibility, and tons of customizable options that you just won’t find anywhere else.
Then let our team of visitor management experts put one together for you! We will work with you hand in hand to iron out exactly how your LobbyFox kiosk should function, and how your check-in process should be defined. Whether it’s setting up visitor questionnaires, identifying what types of visitors shouldn’t be allowed in, or adding legal documents to your check-in flow, we’re always here to help.
The difference between LobbyFox and other visitor management systems available to you is that–here at LobbyFox–we take care of 100% of system configuration for you. All you have to do is plug in the kiosk, and we’ll handle the rest!
